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Keep your digital documents safe and secure and guarantee their legal value over time
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Legislation makes it possible to do away with paper and use legally admissible, natively digital documents. Moreover, electronic documents are subject to the same retention periods as paper documents.
The real challenge is to ensure that they are kept in a way that guarantees their integrity for the duration of the legally required period.
Docaposte ensures that digital data is retained with integrity and on a long-term basis, regardless of whether your business is public or private. All companies are concerned by electronic archiving, which is the basis for the preservation of 100% digital processes.
Digital archiving guarantees the long-term storage of documents and access to archives. It sustains the legal value of archived information, guaranteeing the longevity, authenticity and security of documents. Digital storage is essential for businesses in terms of legal, fiscal and financial security.
Complementary to our electronic document management (EDM) and digital safe services, our electronic archiving services (EAS) go well beyond simple storage and preserve the long-term enforceability of your archives.
Digital storage and archiving have become major issues in risk management within both private and public organisations and require specific infrastructure and expertise.
It is therefore vital for organisations to choose a solution that both complies with current regulations and standards and is capable of rapidly integrating new regulatory and technological changes.
The probative value of a digital documents is based on characteristics such as time-stamping, integrity, accountability and traceability. It is therefore in the interests of businesses to work with TSPs, enabling them to meet all market requirements and standards, and to guarantee their end users legally admissible documents in the event of dispute.
15.6 billion
archives stored at the end of 2021
850K
archives consulted every day
180M
archives entrusted each month
7.8K
companies using our archiving services
200
specialised employees
+ 12%
staff dedicated to R&D
70
partners
3
international patents (SAE and electronic safe)
Probative value archiving
Single conservation repository
Most used Electronic Document Management Systems (EDMS) in France.
HDS Hosting (Health Data Hosting)
Docaposte has NF 461 "Electronic archiving system" certification. The EAS guarantees the integrity of documents over time and therefore preserves their probative value.
Docaposte is NF 544 certified for " Reliable digitisation of paper documents". The certified processing lines are located at its premises in Paris, Ballainvilliers and Louviers. Digitisation involves traceability throughout the chain, ensuring the formal accuracy of the digital copy.
Docaposte covers the entire Trust chain from accurate scanning to archiving with probative value, so that paper originals can be destroyed in compliance with the law.
We ensure that the digital copy has the same value as the paper original. The latter can be destroyed, even before the end of the legal retention period, if the digitisation complies with the required conditions, which simplifies risk management, crucial in both public and private sectors.
The reliable copy brings you multiple benefits:
Docaposte and its Arkhineo digital archiving solution are HDS (Health Data Hosting Service) certified. This certification is issued for a period of 3 years by the French Digital Health Agency. The range of this certification concerns the 6 levels of activities that cover the whole of Third party Maintenance Services: from the supply of data centres to the operation of IT applications.
As an HDS-certified provider, Docaposte and its Arkhineo solution guarantee stakeholders a high level of health data protection :
In addition, Docaposte's Okoro digital archiving solution has HDS accreditation (as part of the provision of a "third-party archiving solution with probative value").
Dematerialise your employees' HR documents in complete security
Ensure the longevity and enforceability of your documents with our EAS
Improve work and communication within your organisation
An independent and autonomous service, available via portal or API, allowing to:
"Docaposte is one of the few certified service providers on the market that offers a complete package covering all the needs of companies in terms of dematerialisation and secure archiving.”
Charles Du BOULLAY, Director of the Digital Archiving BU at Docaposte
EDM VS EAS
Pdf - 0.3 Mo
Dematerialization and digital archiving solutions
Pdf - 0.5 Mo
A digital archiving system is a SaaS (Software as a Service) that securely stores company documents in electronic format in a single space. These documents remain accessible at all times and maintain their integrity over time.
A digital archiving system is a real working tool (not just a storage solution) as it offers numerous advantages (quick and secure access, legal retention period, etc.).
Such a solution is available from digital archiving specialists, like Docaposte.
Digital archiving offers many advantages to businesses:
All these reasons have led many companies to start their digital transformation.
Implementing digital archiving as part of a global digitization project of a company's internal documents involves several steps:
Docaposte, a leader in digital archiving with probative value in France, can assist in setting up your project.
Backup and archiving are two distinct processes.
Backup involves copying and storing data at a specific moment in time to restore them in case of later damage or loss.
On the other hand, archiving involves preserving digital data to ensure their longevity and authenticity. Additionally, it allows for their indexing for easy retrieval through an Electronic Archiving System (EAS).
Legally or financially, digital archiving usually offers more guarantees compared to backup.
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